# Hosting Effective Virtual Meetings

Canonical URL: <https://www.careercenters.com/courses/hosting-effective-virtual-meetings>

## Overview

This last year has changed how we talk to our teams and meet with our clients. While many are eager to transition back into a face-to-face workplace, it is likely that some of our daily interactions will remain online. In this interactive, two-hour workshop, participants learn tips and tricks for setting up professional and engaging virtual meetings. The workshop includes techniques for engaging online participants and covers useful online tools that encourage interactivity. Participants also learn the importance of body language, eye contact, and timing.

This session is ideal for those who are already familiar with Zoom or Microsoft Teams but want to learn how to use features such as chat, share screen, and breakout rooms to increase participant engagement.

## What you'll learn

### What You'll Learn

- Learn How to Set up for a Virtual Meeting
- Discuss Sending Out Key Agenda Items and Choosing Moderator in Advance
- Choose an Appropriate Icebreaker and Set Meeting Expectations
- Practice Using Appropriate Body Language and Posture to Convey a Message
- Talk About Engaging Participants with Active Listening Tasks and by Assigning Roles
- Learn How to Incorporate Interactivity Tools Such As Jamboard into Your Virtual Meetings
- Discuss the Importance of Timing and Maintaining Pace
- Learn How to Conclude and Follow-up a Virtual Meeting

## Curriculum

### Module 1 – Best practices for hosting virtual meetings

#### I. Setting up

- Check your sound and camera
- Check your settings—share screen, share sound, annotate
- Check your background (tell the story about my interview) 

#### II. Pre-work

- Send out key agenda items in advance
- Have a moderator/ time-keeper

#### III. General

- Watch your posture, limit body movements
- Eye contact—watch yourself
- Always assume the microphone is on
- Noisy jewelry

#### IV. Great content

- Don’t read to your audience when presenting slides
- Don’t use too much text on the slides

### Module 2 – Hosting an interactive meeting

#### V. Getting started

- Getting to know the functions of the platform
- Break the ice
- Have a clear agenda
- Set expectations

#### VI. Engaging participants

- Attendee vs. participant
- Take the best from face-to-face meetings
- Make the session interactive, animated
- Gamification and interactive problem-solving
- Assign interactive listening tasks
- Assign different roles if appropriate

#### VII. Meeting interactivity

- Screenshot 
- Zoom functions: co-annotations, enable virtual backgrounds, breakout rooms, raise hand feature
- Google forms, create a poll or survey
- Jamboard, interactive whiteboard

#### VIII. Timing

- Pace
- Time limits
- Schedule breaks
- Start the training on time
- Interaction every 10 minutes

#### IX. Ending the meeting

- Conclude with clear action items
- Share meeting notes

## Pricing

**Tuition:** $199